Privacy and Data Protection Policy

Privacy and Data Protection Policy

Information in compliance with personal data protection regulations

At present, both in the European Union and in the Kingdom of Spain there are specific regulations that have a clear purpose: to protect your personal information. The aforementioned regulations establish obligations for companies like ours, which must be complied with.

Therefore, we must ensure that you fully understand how we will use the personal information you provide.

Our aim is that at all times you are in control of the data you provide to us and can decide what you would like us to do with your personal information.

If at any time you have any questions regarding the following, please feel free to ask, we will be happy to assist you.

Who are we?

Our name: SUMENTS DATA LTD

Our CIF / NIF: NI665828

Our main activity: Data processing through the use of software

Our address: (1) 181 Sandy Row, Belfast, Northern Ireland, BT12 5EU

(2) Madrid, Calle Jacinto Verdaguer n. 15, esq Izq, 2ºD. C.P. 28019

Our contact phone number: +34 645 939 501

Our contact email address: hola@suments.com

Our website: www.suments.com

How we will use your data:

Normally we will use your data to be able to relate to you and offer you our services.

In addition to the above, they may be used to send you advertising, to promote our activities, provided that you have previously given your consent.

Reason for which we will use your data.

We need to use your data to be able to offer and provide you with our services.

To this end, when collecting your data, we will duly inform you of each detail so that you are aware of the use given to your personal information.

Who will have access to your information?

Normally, the personnel who provide services for our company will have access to your information. We have confidentiality agreements with the people who provide services to our company that guarantee the proper use of your personal information.

In order to provide you with the service you request, other companies or entities may have access to your personal information. For example, a transport agency, our bank will have access to your data, etc.

We inform you that by legal obligation our company must provide data to public administrations or private companies. For example with the Spanish Tax Agency.

If, beyond the above, we need to provide your data to other entities, we will not do so without your specific prior consent.

How will we protect your data?

We analyse the possible risks and apply the most appropriate security measures to avoid them. To do this, our company applies a protocol in the capture, custody and use of the data that are transferred to you, guaranteeing that they are protected at all times.

Will we send your data to other countries?

It is normal that your data is treated and sent to countries within the European Union, which have the same or similar obligations as Spain in terms of data protection.

If at any time we have to send your personal data to companies based in countries where data protection is not as secure as in the European Union, we will request your permission beforehand.

How long your data will be kept.

Your data will be kept for the duration of the business relationship with you and for the time required by law.

What are your data protection rights?

You have the right to contact us so that we can inform you about what information we hold about you, to have it changed if there are any errors, and to have it deleted in the cases provided for by law.

We inform you that you have the right to the portability of your data. This means that the information we hold about you will be passed on to whomever you choose.

To exercise any of these rights, you must make a written request to our e-mail address, along with a photocopy of your ID card, so that we can identify you.

If you wish to receive more information, you can obtain it at the following website: https://www.aepd.es/reglamento/derechos/index.html

At the end of this communication you will find a form that you can use to exercise your rights.

Withdrawal of consent.

At any time, you can withdraw your consent for us to process your data. To do so, you must fill in the form provided at the end of this text.

Submission of complaints.

If you consider that our obligations with respect to your data have not been fulfilled, or that your rights have been violated, you can make the corresponding claim, for which we provide you with the following information:

Web site: www.aepd.es
Postal address: Agencia Española de Protección de Datos C/ Jorge Juan, 6, 28001-Madrid
Telephone: Tel. +34 901 100 099 – Tel. +34 91 266 35 17

You can make the complaint personally and free of charge.

Profiling.

Although our company does not have the purpose of elaborating profiles of our clients, we inform you that sometimes profiles could be elaborated about you in order to offer a product as close as possible to your needs.

Will we use your data for other purposes?

If we need your data for other purposes than those described at the time of collection, you will be informed in advance and your consent will be required.

EXERCISE OF THE DATA CONTROLLER’S RIGHT TO RECTIFY DATA.

Name / company name:

Address of the Office / Service before which the right of rectification is exercised:

Location

Province

zip code

Location

Province

Autonomous region/state:

DATA OF THE AFFECTED PERSON OR LEGAL REPRESENTATIVE.

of legal age, domiciled in:

Location:

Province:

Autonomous region:

I.D. card:

Email:

hereby exercises the right of rectification, in accordance with the provisions of Article 16 of Regulation EU 2016/679, General Data Protection (GPRD). REQUESTS that an agreement be reached to rectify the personal data, which should be done within one month of receipt of this request, and that I be notified in writing of the result of the rectification. Data on which I request the right of rectification: …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

In ……………………………………………… a day…….. of…………………………….. of 20……

Signed:

INSTRUCTIONS

  1. This model shall be used in the event that inaccurate or incomplete data have to be rectified by the controller.
  2. In order to prove the inaccuracy or incompleteness of the data being processed, it is necessary to provide the data controller with documentation to that effect.
  3. It will be necessary to provide a photocopy of the ID card or equivalent document that proves the identity and is considered valid by law, in those cases where the controller has doubts about its identity. In the case of acting through legal representation, it will also be necessary to provide an ID card and a document proving the representation of the representative.
  4. The Spanish Data Protection Agency does not have your personal data and can only provide the contact details of the Data Protection Delegates of the entities obliged to appoint a representative who has communicated his or her appointment to the Agency. It may also provide these contact data with regard to those entities that have designated a Delegate on a voluntary basis and have communicated it.
  5. The holder of the personal data that is the object of processing must address himself directly to the public or private body, company or professional that he presumes or is certain possesses his data.
  6. In order for the Spanish Data Protection Agency to be able to process your complaint in the event that your request to exercise the right of rectification has not been met, it is necessary that one month has passed without the person responsible having responded to your request, and that you provide one of the following documents: